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Employee Shift Scheduler for Excel
Employee Shift Scheduler for Excel The Easy Shift Scheduler saves you headaches and time by allowing you to simply specify your daily shifts and then assign them to up to 25 people using drop-down menus of available shifts. Shifts are removed from the menu as they are assigned and when the menu is empty you are done for the day. Repeat a few times and before you know it you have easily created a 2 week schedule. The program keeps track of shifts for 3 different groups of employees and was created to schedule nurses, but can be used to schedule anyone to daily shifts.
Up to 10 vacation periods for each employee can be entered in the vacation table and you are prevented from assigning shifts to employees who are on vacation. Outputs include individual and team schedules, an employee hours summary and a file that you can import into your Outlook Calendar, PDA or Smart Phone so your schedules will always be available for easy reference.
The Excel spreadsheets are available in sizes to schedule 25, 50 and 100 employees and can be downloaded from our website and used on a free trial basis for evaluation. Other easy-to-use spreadsheets to schedule your people to daily tasks or daily hours are also available.
Spreadsheets for other scheduling applications are available at the website.
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How does it work?
Just follow the instructions in the spreadsheet. Here's a short tutorial to demonstrate just how easy it is to use:
- 1. First, enter the names of the people you will be scheduling in the "Employees" workbook.
- 2. Go to the "Week 1" workbook.
- 3. Describe your shifts in column A.
- 4. In Column B and C, enter the times that the shifts begin and end.
- 5. Then, click on any grey-colored cell to assign the shift to an employee. Cells that remain grey will be "greyed out" on the printed schedule.
- 6. Print your schedule.
Will it estimate wages?
The scheduler tracks the number of people-hours that you have scheduled in cell B2. If you enter your average hourly wage in cell B3, the scheduler will provide a ballpark estimate your payroll. It will not provide a full-featured
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